Advisor Suggested Check-List

  • Institution Needs/ Approvals
    • Funding Request
    • Institutional Covid-19 Guidelines for domestic travel
    • Transportation Request
    • Authorization for Travel for students and staff (e.a. Risk of assumptions, etc.)
  • Recruitment Ideas
    • Hold an information session (or sessions!) before the application deadline: September-November is a great time to give potential participants an idea of what this conference is all about and set yourself up for a strong applicant pool. Information sessions to review the conference goals, highlight FILC traditions, and build interest in this leadership experience can help you get the word out early.
    • Design an application that reflects your institution: There is a sample application on the FILC page, but we encourage institutions to go beyond the example provided. Choosing a team to represent your institution is one of the most important responsibilities of an advisor, so be creative and don’t be afraid to include additional pieces in your group’s application process and highly encourage Session proposals.
    • Share your application with campus partners: One of the best ways to recruit a strong group is to let your colleagues around campus know about FILC! Think of other departments or individuals working closely with your international students or study abroad students, and have them share the application through their own channels.
    • Set an application deadline before students leave for winter break: Although the conference isn’t until February 4th, the early bird registration deadline comes quickly in those first couple weeks of spring semester. The earlier you can go through applications and choose a team, the easier it will be to make sure your group is registered and paid on time. We recommend notifying selected applicants no later than the first or second week in December. This is also the time for Peer Leaders application deadline and Session Proposals.
    • Do some team-building prior to the conference: There are several benefits to meeting as a group at least once before you depart for the conference. This is an ideal time to help your students get registered, review logistics for the weekend, and get to know each other a little better before you go.
    • Use your colleagues at other institutions for inspiration: Many of our participating institutions already include the above steps in their FILC program plans. Share resources, borrow recruitment strategies, and pass along your successful tips and tricks to the other FILC advisors.
  • FILC Registration
    • Student registration- Have students register and upload vaccine requirements or waiver.
    • Staff/Advisors Registration
      • Both participants and advisors should fill out their own application to Register on the website- https://faie.org/filc/
  • Pre-Arrival
    • Host meeting with students to discuss: Packing List and Camp rules
    • Register Participants to ‘Elevator Pitch Contest’
    • Email students pre-conference material
      • Packing list (will be emailed in January), service-learning activity, camp rules, etc.
    • Email Registrar and/or Coordinator with any last-minute changes
    • Review conference schedule
  • Post-Arrival
    • Arrive at camp by 12pm preferably and if possible – Advisors Check-In students
    • Distribute conference materials
    • Students got to their cabin assignments
  • Post-Conference
    • Have a post-conference meeting to reflect on learning objectives and video contest final idea and submission
    • Engage campus- share videos of their experience.